Scheduling is the backbone of every language business but most businesses use a clunky, generic class scheduling system that is not built for the complexity of managing courses and classes at scale. That's why LearnCube reimagined scheduling software from the ground up, and we have now released our NEW Scheduling feature. We offer the only use scheduling platform designed exclusively for modern online language school or corporate language training organisation.
Your operations and admin team will love the LearnCube NEW Scheduling because it:
This is available now in the LearnCube Online School. This feature will transform your current operations and make class & course creation easier than you ever imagined.
Let's explore how this unique class scheduling software can transform your school’s operations.
Online language companies need something that is flexible. They need to use a tool that's flexible, prevents costly mistakes, saves them time and allows them to scale without adding ever more staff members. You need to be able to create private and group online classes.
You need to be able to do this with multiple days and multiple times. The most frequent situation is that you have a group of students or a single student that wants to have, for example, their online classes on Wednesdays and Fridays for the next eight weeks or the next 16 sessions.
But it's very important then to be able to create the course, assign the right teacher, and then make sure that the teachers don't have any clashes.
Then you once you have created those schedules, you need to be able to enroll the students and ensure that those students have paid for enough classes (i.e. not giving away free classes).
LearnCube wants to make it really easy for you, as an operations manager or an admin, to find these courses in the future because inevitably things change. A holiday comes up, somebody's sick, and you need to quickly change midway through a course.
LearnCube has spent over 10 years working closely with online language schools, refining every detail of the admin experience—including the edge cases most systems overlook. One small but powerful example is the new Pending Approval Window. It may seem a small thing, but once you've used it, you'll wonder how you ever managed without it. It gives you a final review stage to catch mistakes, adjust details, and confidently publish courses without second-guessing.
Importantly, we know that the best language schools are, or have to become international, and that means supporting teachers and students in different time zones. We provide tools that help teachers avoid these cross-border issues, the confusion that happens with daylight saving, and ensure that there are no conflicts with a teacher's schedule as times change throughout the year.
Language courses rarely follow a perfect weekly rhythm and that’s exactly where most course scheduling tools fall short. It’s not always as simple as Tuesdays and Thursdays at 2:00pm. You might have a virtual class on Tuesday at 2:00pm, another on Thursday at 10:00am, and an extra Saturday session at 11:00am for two hours. That kind of variation is normal. LearnCube’s new Scheduling tool is built for it.
With flexible class sequencing, you can easily create and edit complex course schedules with different times, days, and frequencies — all within a single course. No workarounds. No duplicate entries. Just one clean, centralised workflow that keeps students, teachers, and you, the admin, fully aligned and in control.
Many teaching teams and students are often in different time zones, and this misalignment often leads to missed classes, confused learners, refund requests, and unnecessary admin headaches.
That’s why LearnCube built a powerful right into the Course Scheduling panel.
Whether you're creating or editing a class, you can instantly view the schedule in the student's or teacher’s local time. This eliminates miscommunication and ensures everyone shows up at the right time. It’s especially valuable during daylight saving time changes and, with LearnCube’s timezone-aware system, you can trust that class scheduling remains smooth, accurate, and stress-free.
When you're running a large-scale language school with dozens of courses and hundreds of students, enrollment becomes a serious operational headache.
One LearnCube customer was spending hours (and thousands of misspent euros) each month just on customer success managers manually enrolling students. Rather than focusing on growing the business, they were busy jumping between teacher-managed Zoom accounts, copying links, and emailing learners.
Manual processes like this don’t just waste time, they increase the risk of errors, missed classes, and frustrated students.
With LearnCube’s new Scheduling system, enrolment is fast, centralised, and seamless. You can bulk-enrol students, track their credits, and manage everything from one unified platform. No more copy-paste chaos.
In LearnCube, just click the Student Tab inside the course panel. You can select multiple students and enroll them in all, or just some, of the classes. This is particularly useful for students who are joining a course midway.
The Pending Approval Window gives you a crucial review step before finalising a course. You can double-check student enrolments, ensure they have enough class credits, and avoid missed upgrade or upsell opportunities.
Automated emails, like confirmations and reminders, are only triggered after you hit confirm, so nothing gets sent prematurely. It’s your safety net for smoother, smarter class scheduling.
Double bookings lead to a whole bunch of chaos for a school. It leads to really frustrated teachers, awkward refunds, lost revenue and customer churn. So LearnCube has built in a Class Conflict Detector. So when you are creating courses or classes for a teacher, our system will automatically show you if there is a conflict.
It does not stop you from creating the class, but it shows the admin that a conflict exists and which classes may need to be re-evaluated. With the Pending Approval Window you can correct conflicts before confirming the course. Basically, we are just wanting to prevent errors before they happen.
Large language companies have to manage hundreds, sometimes thousands of courses, at a time. What happens when a customer emails asking for a schedule change? With LearnCube, you can breathe easy and simply filter by category or course type.
Let's say your company provides language courses that are eligible for subsidies from a particular country, for example, the CPF or Fundae. If you've set this up properly, you can simply use the Category filter to see all CPF-eligible classes or courses.
What about when your biggest corporate customer, wants to modify the schedule of a particular course starting in 2 hours time? LearnCube's Course Type Filter and Search features will help you instantly identify the course you're looking for. You can then make the change in seconds.
You can assign this during the course setup, or you can edit later through this class scheduling panel.
Teachers change their schedules all the time, and it's critical for a language school and administrators to be able to adapt to this.
With LearnCube it is very easy to edit the time and date of classes and courses. You can even use the system to switch out teachers midway through a course, for example. The changes are reflected across all affected classes and can be reviewed before publishing to really minimise the chance of an error.
It is not uncommon for a school to have to refund. A class credit or to change a student from one course to another. When that happens, you want to be able to refund all the credits available to the student so that they can use those credits for another course. And this is critical for building trust with your clients and also for financial tracking.
Very simple. In our system, you can unenroll. The student and chooses whether you want to refund credits or not. Those unenrolled students then appear as cancelled for record keeping, and you have that full oversight and control.
LearnCube has created a Pending Approval Window. This allows you to double-check all the classes, teachers and enrollments to make sure that when you click publish, it is going out to exactly the right people. This prevents unwanted emails, it prevents no-shows and scheduling confusion.
Designed specifically for online schools, LearnCube is the best software for scheduling online language classes and managing complex course requirements with ease.
We're super excited about our New Scheduling feature. With these new capabilities, your operations team can:
For more information on how to get the most out of the LearnCube Scheduling system, check out our detailed guide here.
Ready to take your language business to the next level?
Get in touch today for a demo of Scheduling at support@learncube.com.